Privacy Policy

Legal basis for processing data

Hallmark Residential Property Management, LLC. collects and processes customers’ personal data because it is required for the pursuit of legitimate business interests: Selling and supplying services to our customers.

If you have any questions, please email with the details of your inquiry.


This policy was last updated on January 6, 2020. We reserve the right to make any changes and updates to the Privacy Policy without giving you notice as and when we need to. The most up to date Privacy Policy will be posted on our website and you may check it whenever you like.

Privacy Policy For Personal Information Of Rental Applicants And Residents

Your privacy

We are dedicated to protecting the privacy of your personal information, including your Social Security Number and other identifying or sensitive personal information. Our policy and procedures are designed to help ensure that your information is kept secure, and we work to follow all federal and state laws regarding the protection of your personal information. While no one can guarantee against identity theft or the misuse of personal information, protecting the information you provide us is a high priority for our company and staff. If you have concerns about this issue please feel free to share them with us.

How personal information is used

You will be asked to furnish some of your personal information when you apply to rent from us.

This information will be on the rental application form or other documents that you provide to us or to an apartment locator service, either on paper or electronically.

How and when information is used

We use this information only for our business purposes involved in leasing a dwelling to you. Examples of these include, but are not limited to, verifying statements made on your rental application (such as your rental, credit and employment history), reviewing your lease for renewal and enforcing your lease obligations (such as to obtain payment for money you may owe us in the future).

How the information is protected and who has access

We allow only authorized persons to have access to your personal information, and we keep documents and electronic records containing this information in secure areas and systems.

How the information is disposed of

After we no longer need or are required to keep your personal information, we will store or destroy it in a manner designed to prevent unauthorized persons from accessing it. Our disposal methods will include shredding, destruction or obliteration of paper documents and destruction of electronic files.

Locator services

If you have found us through a locator service, please be aware that locator services are independent contractors and are not our employees or agents- even though they may initially process rental applications and fill out lease forms. You should require any locator services you use to furnish you their own privacy policies.